Business Case and Prioritization AI Prompts

Step 1: Problem statement — define the business problem or opportunity with quantified impact. What is the cost of doing nothing? Step 2: Options analysis — identify 3 solution options including a 'do nothing' baseline. For each: description, pros, cons, rough cost, and rough benefit. Step 3: Recommended option — select the best option with a clear rationale. Why does it outperform the alternatives? Step 4: Detailed financials — build the full ROI model for the recommended option: implementation costs, ongoing costs, benefits by category, NPV, ROI, and payback period. Step 5: Risk assessment — identify the top 5 risks to the business case. For each: probability, impact, mitigation strategy, and residual risk. Step 6: Implementation overview — high-level timeline, key milestones, resource requirements, and dependencies. Step 7: Write the executive business case: one-page summary covering — problem, recommended solution, financial case (3 key numbers), key risks, and the ask (decision required, investment needed, timeline to decide).

Prioritize this backlog of initiatives or features: {{backlog_list}} Apply three prioritization frameworks and compare: 1. RICE Score: (Reach × Impact × Confidence) / Effort - Reach: how many users or customers affected per period? - Impact: how much does it move the key metric? (1=minimal, 2=low, 3=medium, 4=high, 5=massive) - Confidence: how sure are we? (100%=high, 80%=medium, 50%=low) - Effort: person-months to implement 2. Value vs Effort matrix: - Plot each initiative on a 2×2: value on y-axis, effort on x-axis - Quadrants: Quick Wins (high value, low effort), Big Bets (high value, high effort), Fill-ins (low value, low effort), Money Pits (low value, high effort) 3. Strategic alignment score: - Rate each initiative 1–5 on alignment to each of the top 3 strategic objectives - Total score = sum of alignment ratings After scoring with all three frameworks: 4. Identify the consensus top 5: initiatives ranked highly across all three methods 5. Flag any that appear in only one framework's top 5 — these need more discussion Return: scoring table for all three frameworks, priority quadrant assignments, consensus top 5, and a recommended sequence.

Build an ROI analysis for this proposed initiative: {{initiative_description}} 1. Costs (one-time): - Implementation cost: technology, professional services, internal labor - Training and change management - Testing and validation 2. Costs (ongoing annual): - Licensing or subscription fees - Maintenance and support - Ongoing internal labor 3. Benefits (annual): - Revenue increase: quantify and explain the mechanism - Cost reduction: quantify and explain what costs are reduced - Risk reduction: convert risk probability × impact to expected annual cost - Productivity gain: hours saved × hourly cost 4. Financial summary: - Total 3-year cost - Total 3-year benefit - Net benefit (benefit - cost) - ROI = (net benefit / total cost) × 100% - Payback period: months to break even - NPV at 10% discount rate 5. Sensitivity analysis: - What if benefits are 25% lower than expected? - What if costs are 25% higher? - At what benefit level does ROI turn negative? Return: ROI model table, payback calculation, NPV, and sensitivity analysis.